The whole party at once
Scanning or opening a pass checks in the guest and every named plus-one together, in a single motion — nobody is left tapping themselves in one by one.
The express lane
One look at the door, the whole party's in.
Switch on door passes and every guest on your list who says yes gets their own QR pass, tucked into their confirmation email. At the party, one look at that little code checks their whole party in on any phone you've got — and once your tables are released, it shows them where they sit. No app, no scanner to rent, no line at the door. The kind of per-guest check-in other tools save for their priciest plans, here from your first event.
- An optional personal QR pass per guest
- One scan checks the whole party in
- Any phone is the scanner — no app
The guest's ticket
A pass that's already in their pocket.
With door passes switched on, the moment a guest on your list replies yes, InviteBird hands them a personal pass — a private link that lands in their RSVP confirmation email. Opening it fills the screen with a big code and a simple line: show this at the door — plus their table, once you've released tables. There's nothing to print, nothing to download, and nothing for them to remember but their phone.
- Included automatically once you switch passes on
- Waiting in their confirmation email
- A big, tappable code — nothing to print or install
How it opens the door
One look, and the whole party's through.
A door pass behaves exactly like tapping a name on the kiosk — just faster.
Any phone is the scanner
A helper opens the pass from the kiosk's Front desk or any phone to wave a guest through, or the guest opens it themselves for a fully self-serve doorway.
Never double-counted
Open a pass twice and it simply refreshes the arrival time — the same guest is never counted again, so a second scan does no harm at all.
A private key, no details
The pass holds no name, number or address — just a private link that works for that one guest, that one event, and only once your welcome desk is open.
The pass in a guest's pocket is worth more than any clipboard at the door — one look, and they're welcomed in with their whole party, no line and no fuss.
Made for the day
An express lane, never the only lane.
The door pass is deliberately a day-of thing: it comes alive only when you open your welcome desk, and quietly retires once the party's done. And it never stands alone — any guest can still check in by name on the kiosk, a helper can add a surprise walk-in on the spot, and the door honors your capacity cap while it's at it. A live count tells you how full the room is as the passes tick through.
- Comes alive only when Event Day mode is open
- Name check-in is always there for anyone without their pass
- Walk-ins added right at the door, capacity and all
- A live checked-in count as guests arrive
Their ticket in
Every guest, one scan in.
A personal QR pass in every confirmation — one scan at the door checks the whole party in.
Browse the designs
Common questions
Good to know.
Who gets a door pass, and where do they find it?
Door passes are off until you switch them on. Once they're on, every guest who RSVPs yes and is on your guest list gets one. It arrives as a link in their RSVP confirmation email, so it's a tap away on their phone. Someone who replied through the shared link without being on your list has no row to check in, so they get no pass — they can still check in by name.
Do guests need to install an app to use it?
No. The pass opens in any phone's browser, and any phone or tablet can read it at the door — a camera is the only scanner you need. Nothing to install, nothing to rent.
Can one pass check in a whole family?
Yes. A pass covers the guest and their named plus-ones, so a single scan checks the entire party in together — exactly like tapping their name on the kiosk.
What if a guest doesn't have their pass handy?
No problem — the pass is a shortcut, never the only way in. They can still check in by name on the kiosk or their own phone, and a helper can add a walk-in who was never on the list at all.
Is the pass secure — what does the code actually hold?
No personal details. It's a private link tied to that one guest and that one event, it only works once your welcome desk is open, and opening it again just refreshes the arrival time rather than double-counting anyone.
Does scanning the pass change a guest's RSVP?
No. A pass only marks arrival on the day — check-in and RSVPs are kept separate, so nobody's reply, meal or table is touched when they walk in.
Goes well with
More from the toolkit.
- Event DayOne tab for the whole day — the check-in kiosk, your run of show, and the room at a glance.
- QR codesOne scan shares the invitation, gathers photos, or points a guest to their seat.
- Capacity & waitlistSet a hard guest cap, auto-close when you're full, and keep a real waitlist for the spots that open.
Ready when you are
Build it free, send when it's ready.
Hand every guest a personal pass and keep the door moving with a single look — pick a design to begin.
Browse the designs