Their own channel
Guests with an email receive an email. Phone-only guests use text (US & Canada), with a one-time YES opt-in before updates arrive. Your name leads, as [your name] via InviteBird; guests who opted out are skipped.
One inbox
Event guest messaging, one shared inbox.
Message event guests with a venue update or a warm hello, sent to your whole list, an RSVP group or one person. Broadcasts reach each guest by email or opted-in text (US & Canada for phone-only guests); replies stay in private conversations with you and your co-hosts. Guests open their conversation from the personal link in your email or text, with no account or app to install. Shared-link visitors may need to RSVP first.
- Broadcast or one-to-one
- Guests reply with no account
- Co-hosts share the inbox
The inbox
Every guest, one quiet inbox.
Messaging lives on your event's Messages tab as a tidy inbox. Send an update to everyone, or open a single guest's thread and write just to them. Each conversation is private between that guest, you and your co-hosts — other guests can't see the reply or who received your broadcast.
- Broadcast to all, or write to one
- Greet each guest by name — {{firstName}} does the work
- Private threads — never a group chat
- Reply from your desk or your phone
- Unread counts so nothing slips
How it works
Reach them where they already are.
No account to reply
A personal link in your email or text opens the guest's private panel on the invitation. No account to create, nothing to download. Shared-link visitors may need to RSVP first.
Co-hosts share it
Anyone co-hosting the event sees the same inbox and can answer questions right alongside you — the replies never pile up on one person.
You're told right away
Every guest reply lands in their thread and pings you by email and the desk bell, so a question never sits unseen until the morning.
The right people
Say it to just the right guests.
The composer lets you pick recipients by RSVP status — everyone attending, everyone still awaiting, the maybes — or by any tag you've set, or one guest at a time. So the late-running-behind note reaches the people it's for, and nobody else gets a message that isn't theirs.
- Select by RSVP status or tag
- Message just the VIP table — combine a status with any tag
- Or tick a single guest
- Change the date? One tap emails the update
The best host answers the small question before it becomes a worried one. An open line is how.
Sent & reminders
Every send, on one honest timeline.
Next to your inbox sits a running ledger of everything that's gone to your guests — the invitation itself (and, if you scheduled it, exactly when it sends), RSVP confirmations, reminders, broadcasts, thank-yous and any cancellation notice. Each line shows who it reached, on which channel, and its real status — so you're never guessing whether an update actually landed.
- Invitation, reminders, broadcasts — one chronological view
- See a scheduled send before it goes — “Sends Fri · 6:00 PM”
- Plain-spoken status: sent to 14, 2 opened
- Anything that didn't arrive names the guest and the reason, so you can fix it
Stay in touch
One thread, everyone reachable.
Send updates, answer questions and nudge the maybes — all from a message hub built for your event.
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Common questions
Good to know.
Do my guests need an account or an app to get my messages and reply?
No. Guests use the personal link in your email or, for opted-in phone-only guests in the US and Canada, your text. That opens their private conversation without needing to RSVP first, create an account or install an app. Visitors arriving through a shared invitation link may need to RSVP first.
Can I message only the guests who are coming?
Yes. In the composer, one tap selects everyone who's Attending — or Maybe, Awaiting, or Declined — and you can layer on tags or pick individuals. Send only to the people the message is actually for.
How do phone-only guests reply?
Once a phone-only guest has opted in with a one-time YES, your updates reach them by text (US & Canada). Each text carries a link that opens their private thread on the invitation, where they read the full conversation and write back — no account, no app. Replies happen on that page rather than by return text.
Will my guests see each other's messages?
Never. Every conversation is a private line between the guest and the hosts. Guests can't see who else you wrote to or what anyone else said.
Can my co-host message guests too?
Yes. The Messages tab is shared, so you or any accepted co-host can send updates and reply to guests. Whoever's on duty keeps the inbox moving.
Can I see what's already gone out to my guests?
Yes. A communications timeline sits at the top of the Messages tab and lists every send for the event — the invitation (and its scheduled time), RSVP confirmations, reminders, broadcasts, thank-yous and cancellation notices — each with its real status: scheduled, sent, or failed. Nothing is invented; you see exactly what was recorded, including how many a message reached and how many failed.
Is there a catch — does this cost extra?
No. Two-way messaging is part of your event on every plan. You message guests once your invitations are out, and there's nothing extra to buy.
Put it into practice
- Send a guest update or broadcastChoose recipients by RSVP status, tag or name, preview email and text delivery, and check consent requirements.
- Understand private guest conversationsSee how guests open and reply in private conversations with you and your co-hosts.
- Review sent messages and upcoming remindersFind earlier conversations and the communications timeline with recorded channels, schedules and send statuses.
Goes well with
More from the toolkit.
- RSVP trackingOnline RSVP tracking keeps replies, party sizes and headcounts on one guest list.
- Send & remindSend now or schedule ahead — by email, text (US & Canada) or link — then follow up with email RSVP reminders.
- Co-hostsInvite up to five people to run the event with you — full parity, minus the owner's calls.
Ready when you are
Build it free, send when it's ready.
One inbox, private threads, replies that come straight back — pick a design and open the line.
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