Share the invitation
The Share dialog gives you a live code guests scan off your screen and a printable one for a sign or a card — either way it opens your invitation and lets them RSVP.
One scan
Invitation QR codes, ready for a scan.
Print an invitation QR code so guests can open your event and RSVP online. Separate codes collect photos for your approval, help guests look up their table by name, or open the event-day view. One phone camera, the right destination, no app to install — with your event password still required on protected invitation and seat-finder pages.
- Share, upload or find-a-seat
- Print-ready, on-brand
- No app for guests to scan
Three jobs, one square
A code for every corner of the day.
InviteBird makes separate QR codes for different moments. One opens your invitation for guests to RSVP. One opens the photo upload page, where photos wait for your approval. One opens Find Your Seat, where guests type their name to look up their own party's tables. Download print-ready signs dressed in your event's artwork, so they look like part of the decor.
- Share-the-invitation code
- Photo-album upload code
- Find-your-seat code
- Plus an optional personal door pass for check-in
- Any phone camera opens it — no app
Where each one goes
Point guests exactly where you need them.
Fill the album
Stand the photo QR on the tables. Guests scan, pick photos, and their snaps land in your review queue — one per table, one by the guest book, and the album fills itself.
Find their seat
Post the Find Your Seat sign at the door. A guest scans, types their name, and sees their own party's tables — never the whole chart, always your latest plan, and only once you've let guests see tables. Password-protected events ask for the password first.
Onto their phone
On event day, the door QR opens a pocket-sized welcome desk — check-in, the menu, the schedule and the photo drop — so the whole party runs from their own screen. If you switch on door passes, each guest also gets a personal pass in their confirmation email: one look at the door checks their whole party in.
The best technology at a party is the kind nobody notices — you point a camera at a pretty card, and you're already there.
The album
Every guest's camera roll, gathered in one place.
The upload QR is the quiet workhorse of the night. Guests scan the sign on their table, choose a few photos, add their name, and send — no app, no account, and with the open setting, no sign-in. Everything waits in your review queue, so nothing reaches the album until you say yes.
- Scan, pick, send — grandma-friendly
- Every upload waits for your approval
- Drop the same link in the group chat after
One scan in
A quick scan at the door.
Check guests in, share the photo wall and open the details — all from one tidy QR code.
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Common questions
Good to know.
Do my guests need an app to scan the codes?
No. Any phone's camera opens a QR code straight in the browser — there's nothing to install. With the default settings, sharing the invitation and adding photos need no account either.
Can I print the QR codes for signs and cards?
Yes. Each one downloads as a print-ready PDF styled with your event's name and artwork, so it sits on a table looking like decor rather than an office notice. Print as many as you like.
Does the QR code ever expire or change?
The link encoded in each sign stays the same for the life of your event. What guests can do depends on your settings: the invitation must be live, photo uploads must be open with active album hosting, and tables must be released for the seat-finder to show them.
Can guests see the whole seating chart from the find-your-seat code?
No. A guest scans, types their name, and sees only their own table and the tables for named people in their party — never the full chart or anyone's contact details. Password-protected events ask for the password first. A last-minute move shows up on the next lookup with nothing to reprint.
What if someone outside the party gets the photo link?
Anything uploaded still waits for your approval, an automated safety check screens images, and you can switch uploads to invited-guests-only any time. Nothing appears until you approve it.
Mailing paper invitations but want digital RSVPs?
That's exactly what the share code is for. Print the invitation QR on your paper card or a table sign, and guests scan it to open your invitation and RSVP online — no app to install. Their replies land in the same guest list as everyone else's, so there's nothing separate to reconcile.
Put it into practice
- Share and print your invitation QRFind the Share dialog after sending and download a code that opens your invitation and online RSVP.
- Print a photo upload QR signDownload the photo sign and check upload availability, approval, and invited-guest settings before printing.
- Set up the Find Your Seat lookupSee how guests look up their party's tables by name, when seats are visible, and how privacy works.
Goes well with
More from the toolkit.
Ready when you are
Build it free, send when it's ready.
One square, three jobs, zero apps for your guests — pick a design and print your first code.
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