The whole list

Guest list management, from import to RSVP.

Manage your wedding or party guest list in one place: add guests by hand, choose saved contacts, or import a CSV from your spreadsheet or another invitation service. Group guests with tags, read their responses and export the list for the venue. Importing only builds your list; sending invitations is a separate step, so nobody is contacted by the upload.

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A South Asian man at a warm wooden desk, turning a handwritten paper list into neat rows of guest cards in the afternoon light

Import from a spreadsheet
Tag guests into groups
Print-ready PDF exports

The living list

One list that stays current.

Type a guest in, tap one from your saved contacts, or reuse a list from a past event — however they arrive, they land on one tidy list. Everyone you've invited before is saved to your contacts automatically, so the second event is quicker than the first. Every reply files itself against the right name, so a glance tells you who's in, who's out, and who still owes you an answer.

Add from saved contacts — everyone you've invited before
Reuse a guest list from a past event
Each RSVP tracked against the guest
Plus-ones counted — and named

Built to scale

Made for big, messy lists.

The longer the list, the harder these earn their keep.

Import from anywhere

Bring your list over from Evite, Paperless Post, Punchbowl, Greenvelope, RSVPify or Google Contacts — or any plain CSV. Matching guests are caught, so nobody lands on your list twice.

Groups and tags

Tag guests any way you think of them — family, work, the college crew — then filter to a group to manage or message just those people.

Status at a glance

Attending, maybe, awaiting or declined — every guest wears their current answer, with delivery and open receipts sitting right alongside.

Print-ready PDFs

Download clean, branded PDFs — your guest list, the seating chart, the song list and your matching print bundle — for the caterer, the venue, or the fridge.

A guest list isn't a spreadsheet you dread opening — it's the party, taking shape one yes at a time.

Included with every plan

Groups

Sort once, reach the right few.

Tag guests into the groups that match how you actually think about them — the family table, the work crowd, the plus-one-free crowd — then filter to a group and reach just those people. No more messaging two hundred when only twelve need the parking note.

Custom tags for any group
Filter the list down to a group
Message just the VIP table — send to any tag
Message a group, not the whole room

Your people, organized

The whole list, handled.

Import contacts, track responses and manage every guest — no spreadsheet, no guesswork.

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Common questions

Good to know.

Do my guests need an account to be on my list or to RSVP?

No. You build the list; your guests reply straight from the invitation with no sign-up and nothing to install. They just need a name plus an email or a phone number so you can reach them.

Can I import my list from another service or a spreadsheet?

Yes. Upload a plain CSV, or an export from Evite, Paperless Post, Punchbowl, Greenvelope, RSVPify or Google Contacts — InviteBird recognizes the format for you. Guests already on your list are skipped, so a re-upload never duplicates anyone.

Does importing my list message anyone?

No. Importing only builds your list — nobody is contacted until you send invitations. If your event is already live, the import summary gives you a shortcut to message just the guests you added.

How do groups and tags work?

Give guests a tag like Family or Work, and that tag becomes a filter across your list — sort by it, manage a group on its own, or send a message to only that group from the Messages tab.

Can my co-host manage the guest list too?

Yes. Co-hosts share the same live list and can add, import, edit and remove guests right alongside you. Only you, the owner, control the money and the event itself; co-hosts can view the plan and receipts, just not buy upgrades or change them.

Is there a limit to how many guests I can add?

Your plan is sized by headcount, and it only applies once you've sent. You can import a bigger list any time — InviteBird brings in everyone who fits and holds the rest until a one-step upgrade makes room. Every plan adds a free 10-guest cushion.

Put it into practice

Goes well with

More from the toolkit.

Ready when you are

Build it free, send when it's ready.

Import your list, tag your groups, and watch every reply land where it belongs — pick a design to begin.

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